When you register you will be added to a Waitlist,  this is a formality so that we can review applications. You will will be notified via confirmation email within 7 days of receipt of this Application and applicable fees if you have been approved as a Vendor for the 2023 Alaska Scottish Highland Games. Credit cards will not be charged unless you have been approved.

Please Select the number of booth spaces you need:

Vendors may purchase multiple booth spaces to accommodate a larger setup. Partial booth spaces are not available for purchase. Vendor placement is based on the Alaska State Fairgrounds Vendor spacing dimensions, each space is 10’ Wide. If a custom width is required, please contact us at [email protected] or 907-602-0901. If prior arraignments are not made we cannot guarantee placement day of the event.

Vendors may share a space, however each Vendor must have a business license and their own application submitted. There will be no subletting of spaces.

Cost of Electrical Hook-Up is $70 for the weekend per outlet. 

*4 Per Booth Space is included

*Dimensions should be measured from Tongue to bumper and side to side including awnings/extensions.

*Please note, we will do our best to accommodate location requests; however, we reserve the right to move booths as needed and no Vendor is guaranteed any specific location or spot.  We want the Games to be a successful event for all involved, as the ASHG continues to grow, so does our vendor areas. Thank you for your understanding.

Please help us keep the grounds clean and leave your spot clean after the festival. Vendors are responsible for removing cooking oil, gray water, and cleaning up trash in and around booth location.  Vendors are also responsible for bringing their own trash cans and trash bags and disposing of their trash. Dumpsters are available to empty trash throughout the weekend.  Please do not empty trash into the field trash cans at any point, including at the end of the event. 

If your space is not cleaned after your departure or you are found to be using a field bin at your space or emptying your trash into a field bin, you will be billed a cleaning fee. You will be unable to register for future events until the cleaning fee is paid in full. 

If there are piles of trash left at a booth space after you have left, the vendor who occupied that booth space will not be welcome at future Alaskan Scottish Club events and will be charged a cleaning fee.

Let's work together to keep the grounds clean please.

ALL VENDORS need to obtain a Special Event Business License from the City of Palmer unless you have already obtained an annual/bi-annual license.   This license is $10. Vendors are responsible for complying with all City, State, and Borough licensing requirements

FOOD VENDORS need to obtain an Alaska Department of Environmental Conservation (DEC) Temporary Food Permit, unless you already have an annual permit.  

ALL VENDORS are required to provide insurance.  Insurance requirements are as follows:  1,000,000 in Combined Single Limit Commercial General Liability insurance coverage and $1,000,000 Personal Injury Limit of Liability per Occurrence insurance coverage. FOOD (prepared on site)  includes $1,000,000 in Combined Single Limit Commercial General Liability insurance and $1,000,000 in Products Liability insurance

If you are unable to obtain insurance for this event on your own, you may purchase coverage for the day through the Alaskan Scottish Club, Inc. insurance policy.  This insurance will cover you for the event only. 

There is an additional cost of $75.00 for Non-Food (Merch and craft vendors) and $100.00 for Food Vendors.  These fees are paid directly to the ASC Insurance carrier.  If this option is selected you will be contacted regarding payment. 

The Alaskan Scottish Club, Inc./Alaska Scottish Highland Games and the Alaska State Fair, Inc. must be listed as additional insured for all forms of insurance. A copy of the vendor’s insurance certificate will need to be submitted no later than June 15, 2023.  You will not be permitted to enter the Festival grounds without a copy of the Insurance Certificate, business or special event license, and food permit (for food vendors), there are no exceptions. 

 Please ensure that all licenses and permits are posted or available upon request, as the applicable authorities may perform inspections to confirm that you have obtained the proper licenses and permits.  

 All vendors are required to have appropriate fire extinguishers available at their booth(s). The fire department may be checking to ensure all appropriate fire extinguishers are on site.   If a booth is inspected and the appropriate fire extinguisher(s) is not on site, the fire department can close the vendor.

For your convenience, links to all License and Permit applications are available on the Alaskan Scottish Club Website (www.alaskanscottish.org).

Vendors will be notified within 7 days of receipt of Application and applicable fees if they have been approved as a Vendor for the 2023 Alaska Scottish Highland Games. Credit cards will not be charged unless the vendor has been approved. If we are unable to accept an application and the vendor paid by check, it will be returned. 

If vendor application is approved, a map showing the location of your booth, wristbands, and parking passes will be available for pickup at the vendor sign-in table at the Purple Gate on Friday June, 23rd.

If you prefer to mail a check to avoid the processing fee, please select that option in the Billing Information below. Checks must be received within 5 business days of registration.