As of 3/1/2025 All Food Vendor Spots are SOLD OUT.  

As of 4/1/2025 All Merchandise/Craft/Entertainment Vendor Spots are SOLD OUT.

By continuing with an application, you will be added to the waitlist in case an approved Vendor Cancels. 

We are now accepting applications for vendor booth space at the 2025 Alaska Scottish Highland Games (ASHG) Celtic Marketplace! While we welcome all applications, please note that space is limited, and submission does not guarantee acceptance. Our event organizers will carefully review each application to ensure that the goods and services align with the theme of the Games, helping to create an authentic and immersive Celtic experience.

The ASHG’s are more than just a festival or fair—we are a true Scottish celebration honoring all things Scottish. To maintain the spirit of the event, we require vendors to incorporate some form of “Scottish Flair” into their booth (see the Scottish Flair section below for details). Additionally, organizers will consider the number of similar vendors to ensure a diverse marketplace and will limit duplicate offerings. Vendor history at the ASHG and overall booth presentation also plays a role in the selection process.

All vendor applications will be waitlisted upon submission. Applicants will be notified within 14 business days of their application status. If accepted, any applicable fees will be collected at that time.

Vendor placement on the event grounds is determined at the discretion of the organizers. While we take previous placements and specific requests into consideration, we cannot guarantee exact locations. Many factors influence vendor placement, and we appreciate your understanding and flexibility. Please note that we do not accept MLM vendors, sales vendors, direct sales vendors, or political vendors. Our focus is on showcasing handmade artisan items, and we thank you for your cooperation.

When selecting merchandise, entertainment, or food for your booth, please keep in mind that the Alaskan Scottish Club prioritizes offerings that align with the theme of the event. The ASHG are not just another festival—we are a true Scottish celebration.

For merchandise, we seek handmade artisan-style items rather than MLM, direct sales, or generic fair-type products. For food, we encourage vendors to offer traditional Scottish favorites or creative takes on Scottish cuisine. While we understand that not every vendor can exclusively provide Scottish-themed items, all vendors must incorporate some form of Scottish Flair into their booth. This could include tartan or Scottish décor, Scottish-inspired crafts or artwork, staff wearing kilts, renaming menu items with a Scottish twist, or even crafting a Scottish-inspired dish. Vendors are a vital part of creating an immersive experience, and attendees truly appreciate these thoughtful details. Scottish Flair is a requirement, not an option. If you need ideas, don’t hesitate to reach out—we’re happy to help!

To recognize and celebrate the effort vendors put into embracing the Scottish spirit, the Alaskan Scottish Club, with the help of attendees through the People’s Choice Award, honors outstanding vendors with special awards for their Scottish Flair. The Best-in-Show Scottish Flair Vendor for 2024 will receive a waived vendor booth fee for the 2025 ASHG all other Winners will receive $50 off their 2025 ASHG Vendor Booth Fee!

Congrats to our 2024 ASHG winners:

  • Best-In-Show Scottish Flare: TIED: Palmer Police Department (Law Enforcement Officer Memorial Tartan Kilts) AND Palmer Fire and Rescue & Mat-Su Borough Emergency Services (Firefighter Tartan Kilts)
  • Best Scottish Food Vendor: Parley (Hagis Sliders, Scotch Eggs, Dundee Cake)
  • Best Scottish Merchandise Vendor: Borealis Candy Bouquets (Imported treats from Scotland including Irn Bru, Edinburgh Rock Candy, Walker’s Truffles, and Shortbread)
  • Most Creative Scottish Flare: Anchorage Scottish Pipe Band (Flat Tim (Kincaid))
  • Most Creative Scottish Food: Alaska Mac Shack (Mull of Kintyre Mac, Bannock Cookies, Tattie Soup, Edinburgh Wraps and Cheese Toasties)
  • People's Choice: Rebel Oddities & Design (Handmade Scottish Themed merch and Decor including Kilts, Bags, Patches and Phone Grips, and Earrings)

Please read all information included in the Vendor Information Packet found at our website. The Alaskan Scottish Club, Alaska Scottish Highland Games, and the Alaska State Fair, Inc. assume no liability for the safety/quality of the products sold or offered to the public by the individual vendors.  If you have any questions please contact us, we are happy to help!

Booth Information and Fees

Your booth must be open and staffed during the entire Festival, both Saturday and Sunday.

Saturday, June 28th: 8:00 am to 6:00 pm

Sunday, June 29th: 8:00am to 6:00pm

Your tent(s) must have a good roof that can withstand wind, rain, hail and other inclement Alaskan weather. Please take the necessary measures to secure tents for the potential high winds of Palmer, Alaska (100lbs minimum for Palmer wind conditions). Palmers winds can be very damaging-be prepared! Please note that the ASHG, The Alaskan Scottish Club, and The Alaska State Fairgrounds are not responsible for damage done to Tents due to weather. The Vendor Chieftain or Games Chieftain may request that questionable shelters be removed. If you would like to rent a tent for the event you can contact Over The Top Tents and Events at 907-694-9200. They will set up your tent(s) the week of games along with the other large tents that we rent for the event.

Booth Pricing

Food Vendors: Vendor is cooking and serving food on-site from a:

  • Canopy Tent(s) only (No Food Truck): 10’ Wide x 20’ Deep          $250.00/Per Space
  • Food Truck up to 15’ in total length (Serving Side)                       $250.00/Per Truck
  • Food Truck OVER 15’ in total length (Serving Side)                      $500.00/Per Truck

 Merchandise/Craft or Entertainment Vendors: Arts, Crafts, Entertainment, and cottage-stye food items that don’t require on-site cooking. 

  • 10’ Wide x 20’ Deep                                                                               $150.00/Per Space

 Electrical Hookup:                                                                                       $70.00/Per outlet/weekend 

Plug-ins are available at every vendor location; There is one 110 volt, 20 amp electrical outlet and one 220v, 50 amp plug-ins located at the pedestal nearest the vendor space.  Only food vendors have access to one 220 volt, 50 amp receptacles.  Non-food vendors needing 220 service must contact the Vendor Coordinator ahead of games. 

Vendors are required to use the appropriate plug-in to avoid tripping breakers.  All extension cords must be in compliance and supplied by Vendor. It is the vendor's responsibility to provide heavy-duty extension cords to transmit electricity to their booth.  All cords must be waterproof and rated for outdoor usage and gauge appropriate for amps.   

Electrical appliances, which are used for the personal convenience of vendors, (coffee pots, space heaters, hot plates, etc.) should be used conservatively.  A costly power failure can result from overloading circuits. Campers and motor homes may not use electrical power during the operating hours of the ASHG; please unplug them.

 Additional 2-Day Parking Passes for Employees:                                     $10.00/each

Vendors Park behind Ravn Hall in the Orange Lot. Each booth space includes 2, 2-Day Parking Passes.

Generators are allowed with prior written approval. Generators are limited to only certain areas of the Alaska Scottish Highland Games due to noise pollution and odors. Vendors must use only generators with the lowest possible noise decibel levels, under 65 decibels, while in use. All generator exhaust must be pointed away from propane, people, structures, and combustibles.

Vendors may purchase multiple booth spaces to accommodate a larger setup. Partial booth spaces are not available for purchase. Vendor placement is based on the Alaska State Fairgrounds Vendor spacing dimensions, each space is 10’ Wide with a 2’ buffer between booth sites. If a custom width is required, please contact us at [email protected]. If prior arraignments are not made we cannot guarantee placement day of the event.

 Application DEADLINE: June 1, 2025

Our Vendor Spots have sold out the past few years by Mid May so don’t wait to register!

Vendor Contact Information

Vendor Selection

All vendor applications will be waitlisted upon submission. Applicants will be notified within 14 business days of their application status. If accepted, any applicable fees will be collected at that time. Credit cards will not be charged unless you have been approved.

  • Vendor is cooking and serving food on-site from Canopy Tent(s) or Food Trucks. (See Options Below)

  • Artisan, Homemade Arts, Crafts, and cottage-style pre-packaged food items that don’t require on-site cooking.
    10' Wide x approx 20' Deep Space*

  • 10' Wide x approx 20' Deep Space*

Please Select the number of booth spaces you need:

($250.00/ea.)
($250.00/ea.)
($500.00/ea.)
($150.00/ea.)
($150.00/ea.)

Vendors may purchase multiple booth spaces to accommodate a larger setup. Partial booth spaces are not available for purchase. Vendor placement is based on the Alaska State Fairgrounds Vendor spacing dimensions, each space is 10’ Wide. If a custom width is required, please contact us at [email protected] or 907-602-0901. If prior arraignments are not made we cannot guarantee placement day of the event.

Vendors may share a space, however each Vendor must have a business license and their own application submitted. There will be no subletting of spaces.

Cost of Electrical Hook-Up is $70 for the weekend per outlet. 

($10.00/ea.)

*2 Per Booth Space is included

Vendor Booth Information

*Dimensions should be measured from Tongue to bumper and side to side including awnings/extensions.

Please note that this will determine how we place you in your spot.  If the serving window in on the end you will be placed so that you can just pull into your spot. 

*Please note, we will do our best to accommodate location requests; however, we reserve the right to move booths as needed and no Vendor is guaranteed any specific location or spot.  We want the Games to be a successful event for all involved, as the ASHG continues to grow, so does our vendor areas. Thank you for your understanding.

Trash and Booth Clean-Up

Please help us keep the grounds clean and leave your spot clean after the festival. Vendors are responsible for removing cooking oil, gray water, and cleaning up trash in and around booth location.  Vendors are also responsible for bringing their own trash cans and trash bags and disposing of their trash. Dumpsters are available in the back of the Orange Parking lot to empty trash throughout the weekend.  Please do not empty trash into the field trash cans at any point, including at the end of the event. 

If your space is not cleaned after your departure or you are found to be using a field bin at your space or emptying your trash into a field bin, you will be billed a cleaning fee. You will be unable to register for future events until the cleaning fee is paid in full. 

If there are piles of trash left at booth spaces after you have left, the vendor who occupied that booth space in addition to being charged a cleaning fee, the vendor will not be welcome at future Alaskan Scottish Club events.

Let's work together to keep the grounds clean please.

Pets/Animals

All of us at the Alaska Scottish Highland Games love animals but the Alaska State fairgrounds and the Alaska Scottish Highland Games are no place for pets. Dogs and other animals are not permitted on the Fairgrounds unless they are part of an exhibit or are a service animal. This includes leaving your furry friends in vehicles, RV’s, or trailers at anytime during The Weekend (Friday 27th-Monday 30th). Please note if animals are found in vehicles, the proper authorities will be notified.  Please make arrangements for your pets elsewhere. You will be required to leave the grounds if you bring your pets. There are no exceptions to this rule.  If you are asked to leave it will be noted, if the following year you are asked to leave again you will no longer be allowed to Vend at the games.  If you have a service animal or decide to hide your pet at your booth and leave dog waste (either on its own or in a bag) at your booth space upon leaving you will not be accepted at future events-No Exceptions. 

Smoke-Free Property and Event

The Alaska State Fairgrounds and the Alaska Scottish Highland Games is smoke-free. Smoking is not permitted anywhere within the fenced common areas of the fairgrounds property. Smoking is also not permitted within 40 feet of the main gated entrances to the Fair. 

As a vendor we ask you to please be aware of this policy and be courteous of your neighbors and attendees. Smoking is never allowed at your booth. If you are found to be smoking or  leave cigarette butts at your booth space you will not be accepted at future events-No Exceptions. 

Insurance, Licenses, Permits and Additional Requirments

ALL VENDORS need to obtain a Special Event Business License from the City of Palmer unless you have already obtained an annual/bi-annual license.  This license is $10. Vendors are responsible for complying with all City, State, and Borough licensing requirements

FOOD VENDORS need to obtain an Alaska Department of Environmental Conservation (DEC) Temporary Food Permit, unless you already have an annual permit.  

ALL VENDORS are required to provide their own insurance.  Insurance requirements are as follow: 1,000,000 in Combined Single Limit Commercial General Liability insurance coverage and $1,000,000 Personal Injury Limit of Liability per Occurrence insurance coverage

FOOD (prepared on site)  includes $1,000,000 in Combined Single Limit Commercial General Liability insurance and $1,000,000 in Products Liability insurance

If you are unable to obtain insurance for this event on your own, you may purchase coverage for the day through the Alaskan Scottish Club, Inc. insurance policy.  This insurance will cover you for the event only. The cost will be determined upon renewal of our Insurance policy, but is approx. $100.00 for the coverage. This is paid directly to the Insurance company. Once our Policy is renewed (Approx Late May) a link will be sent out to vendors for you to purchase the coverage.

The Alaskan Scottish Club, Inc./Alaska Scottish Highland Games and the Alaska State Fair, Inc. must be listed as additional insured for all forms of insurance. A copy of the vendor’s insurance certificate will need to be submitted no later than June 15, 2025.   You will not be permitted to enter the Festival grounds without a copy of the Insurance Certificate, business or special event license, and food permit (for food vendors), there are no exceptions. Documents will not be accepted day of Set-up. No refunds will be given for Vendors who do not turn in required forms and are not allowed to enter festival grounds.  

Please ensure that all licenses and permits are posted or available upon request, as the applicable authorities may perform inspections to confirm that you have obtained the proper licenses and permits.  

 All vendors are required to have appropriate fire extinguishers available at their booth(s). The fire department may be checking to ensure all appropriate fire extinguishers are on site.   If a booth is inspected and the appropriate fire extinguisher(s) is not on site, the fire department can close the vendor.

For your convenience, links to all License and Permit applications are available on the Alaskan Scottish Club Website (www.alaskanscottish.org).

Please read all information included in the Vendor Information Packet found at our website. The Alaskan Scottish Club, Alaska Scottish Highland Games, and the Alaska State Fair, Inc. assume no liability for the safety/quality of the products sold or offered to the public by the individual vendors.  If you have any questions please contact us, we are happy to help!

I have read and understand the terms and conditions set forth in the Vendor Information and Application Forms. I fully understand that my submission of this form with payment does not constitute a contract, nor does it imply acceptance of my application. I understand that submission of my application is intended solely for purposes of review. Furthermore, I agree to hold any and all persons and/or entities associated with the event, Alaska Scottish Highland Games, Alaska State Fair Inc, including, but not exclusive of, those parties hosting, sponsoring, and participating in the event to be free and clear of any claims of discrimination, injury, loss, or damages incurred as a result of the application process and/or my participation in the event. I certify that I am in possession of any and all licenses and/or insurance applicable to my participation at the event.

By signing and submitting this application, I hereby represent myself as the legal agent of the company/vendor listed below, and agree to abide by, and accept all terms of the Agreement.

All vendor applications will be waitlisted upon submission. Applicants will be notified within 14 business days of their application status. If accepted, any applicable fees will be collected at that time. Credit cards will not be charged unless the vendor has been approved. If we are unable to accept an application and the vendor paid by check, it will be returned. 

If vendor application is approved, a map showing the location of your booth and parking passes will be available for pickup at the vendor sign-in table at the Purple Gate on Friday June, 27th.

If you prefer to mail a check to avoid the processing fee, please select that option in the Billing Information below. Checks must be received within 5 days of approved application or application will be canceled.

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* Terms, conditions and exclusions apply. Not available for or applicable to events, attendees, or travel outside of the USA. Purchase Protection is a service offered by Purchase Protection LLC. Purchase Protection is not an insurance policy. It is a service that will refund you 100% of your event fees, taxes and dues should you be prevented by unforeseen circumstances from attending the event. Purchase Protection does not apply to, and will not reimburse, merchandise purchases and charitable donations. Purchase Protection fees will be charged as a separate transaction. Any changes made to your purchase will not change the amount covered in this agreement.

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Billing Information

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