When you register you will be added to a Waitlist,  this is a formality so that we can review applications. You will will be notified via confirmation email within 14 days of receipt of this Application and applicable fees if you have been approved as a Vendor for the 2024 Alaska Scottish Highland Games. Credit cards will not be charged unless you have been approved.

Please Select the number of booth spaces you need:

Vendors may purchase multiple booth spaces to accommodate a larger setup. Partial booth spaces are not available for purchase. Vendor placement is based on the Alaska State Fairgrounds Vendor spacing dimensions, each space is 10’ Wide. If a custom width is required, please contact us at [email protected] or 907-602-0901. If prior arraignments are not made we cannot guarantee placement day of the event.

Vendors may share a space, however each Vendor must have a business license and their own application submitted. There will be no subletting of spaces.

Cost of Electrical Hook-Up is $70 for the weekend per outlet. 

*4 Per Booth Space is included

*Dimensions should be measured from Tongue to bumper and side to side including awnings/extensions.

Please note that this will determine how we place you in your spot.  If the serving window in on the end you will be placed so that you can just pull into your spot. 

*Please note, we will do our best to accommodate location requests; however, we reserve the right to move booths as needed and no Vendor is guaranteed any specific location or spot.  We want the Games to be a successful event for all involved, as the ASHG continues to grow, so does our vendor areas. Thank you for your understanding.

Please help us keep the grounds clean and leave your spot clean after the festival. Vendors are responsible for removing cooking oil, gray water, and cleaning up trash in and around booth location.  Vendors are also responsible for bringing their own trash cans and trash bags and disposing of their trash. Dumpsters are available to empty trash throughout the weekend.  Please do not empty trash into the field trash cans at any point, including at the end of the event. 

If your space is not cleaned after your departure or you are found to be using a field bin at your space or emptying your trash into a field bin, you will be billed a cleaning fee. You will be unable to register for future events until the cleaning fee is paid in full. 

If there are piles of trash left at booth spaces after you have left, the vendor who occupied that booth space in addition to being charged a cleaning fee, the vendor will not be welcome at future Alaskan Scottish Club events.

Let's work together to keep the grounds clean please.

All of us at the Alaska Scottish Highland Games love animals but the Alaska State fairgrounds and the Alaksa Scottish Highland Games are no place for pets. Dogs and other animals are not permitted on the Fairgrounds unless they are part of an exhibit or are a service animal. This includes leaving your furry friends in vehicles, RV’s, or trailers. Please note if animals are found in vehicles, the proper authorities will be notified.  Please make arrangements for your pets elsewhere. You will be required to leave the grounds if you bring your pets. There are no exceptions to this rule.  If you are asked to leave it will be noted, if the following year you are asked to leave again you will no longer be allowed to Vend at the games.  If you have a service animal or decide to hide your pet at your booth and leave dog waste (either on its own or in a bag) at your booth space upon leaving you will not be accepted at future events-No Exceptions. Yes, we did find both during clean-up after the 2024 games, it is not acceptable and will not be tolerated.

The Alaska State Fairgrounds and the Alaska Scottish Highland Games is smoke-free. Smoking is not permitted anywhere within the fenced common areas of the fairgrounds property. Smoking is also not permitted within 40 feet of the main gated entrances to the Fair. 

As a vendor we ask you to please be aware of this policy and be courteous of your neighbors and attendees. Smoking is never allowed at your booth. If you are found to be smoking or  leave cigarette butts at your booth space you will not be accepted at future events-No Exceptions. Yes, we did find cigarette butts during clean-up after the 2023 games, it is not acceptable and will not be tolerated. 

ALL VENDORS need to obtain a Special Event Business License from the City of Palmer unless you have already obtained an annual/bi-annual license.  This license is $10. Vendors are responsible for complying with all City, State, and Borough licensing requirements

FOOD VENDORS need to obtain an Alaska Department of Environmental Conservation (DEC) Temporary Food Permit, unless you already have an annual permit.  

ALL VENDORS are required to provide their own insurance.  Insurance requirements are as follow: 1,000,000 in Combined Single Limit Commercial General Liability insurance coverage and $1,000,000 Personal Injury Limit of Liability per Occurrence insurance coverage

FOOD (prepared on site)  includes $1,000,000 in Combined Single Limit Commercial General Liability insurance and $1,000,000 in Products Liability insurance

If you are unable to obtain insurance for this event on your own, you may purchase coverage for the day through the Alaskan Scottish Club, Inc. insurance policy.  This insurance will cover you for the event only. If this option is selected, you will be contacted directly.  The cost in previous years has been approx. $85.00 for the coverage. This is paid directly to the Insurance company. 

The Alaskan Scottish Club, Inc./Alaska Scottish Highland Games and the Alaska State Fair, Inc. must be listed as additional insured for all forms of insurance. A copy of the vendor’s insurance certificate will need to be submitted no later than June 15, 2024.   You will not be permitted to enter the Festival grounds without a copy of the Insurance Certificate, business or special event license, and food permit (for food vendors), there are no exceptions. Documents will not be accepted day of Set-up. No refunds will be given for Vendors who do not turn in required forms and are not allowed to enter festival grounds.  

Please ensure that all licenses and permits are posted or available upon request, as the applicable authorities may perform inspections to confirm that you have obtained the proper licenses and permits.  

 All vendors are required to have appropriate fire extinguishers available at their booth(s). The fire department may be checking to ensure all appropriate fire extinguishers are on site.   If a booth is inspected and the appropriate fire extinguisher(s) is not on site, the fire department can close the vendor.

For your convenience, links to all License and Permit applications are available on the Alaskan Scottish Club Website (www.alaskanscottish.org).

Please read all information included in the Vendor Information Packet found at our website. The Alaskan Scottish Club, Alaska Scottish Highland Games, and the Alaska State Fair, Inc. assume no liability for the safety/quality of the products sold or offered to the public by the individual vendors.  If you have any questions please contact us, we are happy to help!

Vendors will be notified within 14 days of receipt of Application and applicable fees if they have been approved as a Vendor for the 2024 Alaska Scottish Highland Games. Credit cards will not be charged unless the vendor has been approved. If we are unable to accept an application and the vendor paid by check, it will be returned. 

If vendor application is approved, a map showing the location of your booth, wristbands, and parking passes will be available for pickup at the vendor sign-in table at the Purple Gate on Friday June, 28th.

If you prefer to mail a check to avoid the processing fee, please select that option in the Billing Information below. Checks must be received within 5 business days of registration.